Board meetings are a crucial place for making decisions and collaboration among important stakeholders. They can be an important catalyst for the development of an organization, but only if they’re executed effectively. Because of their busy schedules, board members must be prepared for every meeting.
The agenda for a board meeting could include strategic updates reports from committees and presentations and initiatives, special topics including new business, as well as nominating members to the board. There is also a time of public comment in which parents who have issues regarding their school or other individuals can address the board.
To plan the agenda for the board meeting, you have to determine the order in which the items will be discussed and provide the attendees with the appropriate materials. It is crucial to have the proper equipment and materials available. This includes whiteboards, flip charts and a videoconferencing system or teleconferencing system. It’s also important to be sure that the boardroom is a relaxed and free of distractions, and to have drinks or food on hand.
A board meeting should also include a discussion of the next actions, and make sure all decisions have been documented and sent to the appropriate parties as soon as possible following the meeting. This is where the use of a digital board management software like Range can make a major difference. It can allow for quick creation of minutes and action items that are then published and distributed to all attendees before they leave the boardroom or as a PDF document for later distribution.
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